HFC Fuels Portal

Last Updated: 21 February 2025

The purpose of the Protection of Personal Information Act, Act 2013 (“POPIA”), is to safeguard personal data from theft, misuse, & malicious actions.

1. Introduction

Welcome to your HFC Fuels (PTY) Ltd petroleum application! We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data when you use our Google & IOS app.

2. Information We Collect

a. Personal Information: We may collect the following personal information when you use our app, which includes, but are not limited to:

Entity Type
Name
Surname
Company Registration Number
VAT Number
Tax Number
Physical Address
Phone Number
Bank Name
Bank Address
Account Name
Account Number
Branch Code
Fleet Number
Vehicle Registration
Odo Reading
Driver Name
Driver Phone Number
Driver Licence Number

Entity Type
Name
Surname
Company Registration Number
VAT Number
Tax Number
Physical Address
Phone Number
Bank Name
Bank Address
Account Name
Account Number
Branch Code
Fleet Number
Vehicle Registration
Odo Reading
Driver Name
Driver Phone Number
Driver Licence Number

b. Non-Personal Information: We also collect non-personal information that does not directly identify you, such as device information, usage statistics, and logs.

3. How We Use Your Information

We use the information collected for the following purpose:

To provide, maintain, and improve our app.
To personalize and enhance your experience.
To respond to your requests and provide customer support.
To send you app-related notifications.
To monitor app usage and analyse user behaviour
To comply with legal requirements and protect our rights.

Provide, maintain, & improve our app.
Personalize & enhance your experience.
Respond to requests & provide support.
Send you app-related notifications.
Monitor usage & analyse user behaviour
Comply with legal requirements & protect our rights.

4. Data Sharing

We will not not share your personal information with third parties, except in the following situations:

With your explicit consent.
To comply with legal obligations.
To protect our rights, privacy, safety, or property.
In connection with a business transaction, such as a merger, acquisition, or sale of assets (with consent).

With your explicit consent.
Comply with legal obligations.
Protect our rights, privacy, safety & property.
In connection with a business transaction, such as a merger, acquisition, or sale of assets (with consent).

5. Data Security

We take reasonable steps to protect your data from unauthorized access, disclosure, alteration, theft, misuse and destruction. However, please be aware that no method of data transmission or storage is entirely secure.

6. Your Choices

You can:

Opt out of app-related notifications.
Review/update personal information by contacting us.

7. Children's Privacy

Our app is not intended for children under the age of 13. We do not knowingly collect or maintain personal information of children.

8. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Please review the "Last Updated" version of the POPIA policy on a regular basis. Your continued use of the app after any amendments constitutes your acceptance of the revised policy.